How to Share Google Calendar

To share a Google Calendar on a computer, open calendar.google.com, hover over the calendar under My calendars, click the three dots, choose Settings and sharing, open Shared with, click Add people and groups, enter their email, pick a permission, and click Send. They get an email and must click the link to add your calendar.

Sharing a whole calendar is different from inviting someone to one event. You control what they can see and do, and you can stop sharing later. I build hora Calendar, a Mac app that works with Google Calendar, so I care about getting Google’s own labels right. The steps below follow Google’s Share your calendar help page, checked on 3 November 2026.

How to share Google Calendar with specific people

Use this when you want a partner, teammate, or family member to see (or edit) one of your calendars:

1. Open Google Calendar on your computer.
2. On the left, find My calendars. If the list is collapsed, click My calendars.
3. Hover over the calendar, click the three dots (More), then Settings and sharing.
4. On the left, click Shared with.
5. Click Add people and groups and enter their email address or a Google group.
6. Choose a permission level (see the next section).
7. Click Send.

They receive an email. They must click the link in that email to add your calendar. If they say they never got it, check the address, ask them to search spam or trash, or remove them from Shared with and add them again. If your calendar is for work or school, your administrator may decide whether you can share it.

Important: to share a calendar someone else owns, they must first give you Make changes and manage sharing.

Google Calendar permission levels explained

Google lists five permission levels for people or groups you share with:

• See only free/busy (hide details): they see when you are busy, not event names, places, or descriptions.
• See event details: they see names, times, places, and descriptions.
• Make changes (see private events as free/busy): they can edit non-private events. Private events show as busy blocks without details, or do not appear if marked Free.
• Make changes and see event details: they can edit events and see who else the calendar is shared with.
• Make changes and manage sharing: full control of timed events or tasks on that calendar, including sharing it with others.

Google also notes that broader calendar permissions win if settings conflict. For example, if you make a calendar public with See event details, a person you separately limited to free/busy can still see details through the public setting. Details are on Google’s Choose what others can do with your calendar page.

Make a Google Calendar public or available by link

On the web only, you can open a calendar beyond specific people:

1. Open Settings and sharing for the calendar.
2. On the left, click Access permissions for events.
3. Select Make available to public, then choose an access level in the drop-down.

Google warns that a public calendar can show up on the internet or in search results, and other apps can use it. Prefer See only free/busy unless you truly want every event detail public. For work or school accounts you can instead select Make available for your organization, so people outside it cannot find the calendar.

Do not put personal appointments, home addresses, or private medical visits on a public calendar.

See who has access and stop sharing Google Calendar

To review or revoke access on a computer:

1. Open Settings and sharing for the calendar.
2. Under Shared with, scan the list. Change someone’s permission in the drop-down next to their name, or click Remove to stop sharing with them.
3. Under Access permissions for events, turn off Make available to public (or the organization option) if you previously opened the calendar more widely.

You can stop sharing whenever you want. After you remove someone, they should lose access to that calendar; ask them to refresh Google Calendar if it still appears.

How to share Google Calendar on iPhone, iPad, or Android

Google’s mobile apps support sharing with specific people and groups. Public “make available to public” settings are managed on the computer help pages, not on the phone pages checked for this guide.

On iPhone, iPad, or Android:

1. Open the Google Calendar app.
2. Tap Menu → Settings.
3. Select the calendar you want to share.
4. Under Shared with, tap Add people or groups, choose people, pick a permission, and tap Save.

To stop sharing on the phone, open the same calendar settings and tap Remove next to a name. Recipients still need the email link to add the calendar.

Sharing a calendar vs forwarding one invite

Sharing a calendar gives someone ongoing access to that calendar, with a permission you choose. Forwarding (or inviting someone to) a single event only adds that one meeting to their calendar.

If you only need someone at one meeting, invite them to the event or see how to forward a Google Calendar invite. Use calendar sharing for a shared family calendar, a team resource calendar, or a schedule a partner should always see.

Shared Google calendars on a Mac

After someone shares a calendar with you, or after you share yours, the calendar still lives in Google. On a Mac you can keep using calendar.google.com, or open shared calendars in a native app. I built hora Calendar for people who live in Google Calendar and want it as a real Mac app, not a browser tab.

hora works with Google Calendar only (not iCloud or Exchange), needs macOS 15 or later, and is independent — not affiliated with Google. Sharing permissions are set in Google Calendar itself; hora shows the calendars your Google account can access. For every other way to run Google Calendar on a Mac, start with 5 ways to use Google Calendar on a Mac.

The honest limits: Direct download includes a 14-day free trial, then $2.99 a month, $29.99 a year, or $59.99 Lifetime. Plans unlock hora on Mac, iPhone and iPad.

If you share calendars often and want Google Calendar to feel like a Mac app once the sharing is set, try hora Calendar free for 14 days.